SharePoint vs a Shared Drive
A mapped network drive is simple and everyone understands it. SharePoint is worth the change only when you actually need what it adds, so here is the honest comparison.
- 01Co-authoring: two people editing the same document at once, instead of Report_final_v3_JK.docx
- 02Version history on every file, so an overwrite is an inconvenience rather than a disaster
- 03Access from anywhere without a VPN, which matters more since hybrid working became normal
- 04Metadata and search that finds documents by content and property, not just by remembering the folder
- 05The tradeoff: SharePoint punishes bad structure far harder than a shared drive does